Instructions for oral presentations
To ensure that presentations work properly in our system, please use PowerPoint version 97–2007, 2010, or higher (*.pptx). Use clear and legible font styles (e.g. Calibri, Arial, or Times New Roman) and font sizes that are easily readable when projected on screen.
Presentations should be sent by email to embs@euromarinenetwork.eu no later than the day before the scheduled presentation or delivered at the helpdesk at least 30 minutes prior to the session on a USB flash drive.
Participants are strongly advised to keep backup copies of their presentation on multiple USB flash drives and/or external storage devices, and to store all presentation files and videos (if applicable) within a single folder.
Presenters are required to come to the preparation/session room either the day before their presentation or at least 30 minutes before the session/during session breaks to resolve any potential technical issues and to ensure that images and videos are displayed correctly and in good quality. Please note that no specific presentation template will be provided, and presenters are free to structure and design their slides according to their preferences.
Presentations are limited to a maximum of 12 minutes, followed by 3 minutes for questions and discussion. Please note that these time limits will be strictly enforced. A wireless presenter device will be provided during the session.
The Student Best Presentation Awards will be announced by the organizing committee during the closing ceremony.
Instructions for posters
For poster preparation, you may use PowerPoint or other software programs such as Adobe Illustrator.
Please note that no specific poster template will be provided, and authors are free to structure and design their posters according to their preferences.
The poster dimensions should correspond to a maximum A0 format, although the recommended dimensions are 100 cm (height) × 80 cm (width).
You will need to print the poster in advance, as there is no printing service available at the venue.
Posters may be mounted from Day 1 onwards and will remain on display throughout the entire conference.
Conference staff will be available to assist during poster mounting, and the poster panels and fixing materials will be provided.
During the poster sessions, authors are required to be present at their poster panel to discuss their project plans and outcomes.
The Student Best Poster Awards will be announced by the organizing committee during the closing ceremony.
Instructions for Flash Communications
Flash communications will be held before the break of each session or the end of the session, in the same room. Presenters are asked to prepare a 4 min talk (with no questions) to highlight their poster and attract attention to their developed work, with the support of no more than 3 ppt slides. Please note that no specific presentation template will be provided, and presenters are free to structure and design their slides according to their preferences.
Use clear and legible font styles (e.g. Calibri, Arial, or Times New Roman) and font sizes that are easily readable when projected on screen. Presentations should be sent by email to embs@euromarinenetwork.eu no later than the day before the scheduled presentation or delivered at the helpdesk prior to the session on a USB flash drive. Participants are strongly advised to keep backup copies of their presentation on multiple USB flash drives and/or external storage devices, and to store all presentation files and videos (if applicable) within a single folder. A wireless presenter device will be provided during the session.
Chair guidelines
Session chairs need to prepare in advance of their session. They should read the abstracts of their speakers in advance so as to have some questions pre-prepared to ask if there are no questions from audience. They should be in the room to meet the speakers 10 min before the start of their session. The technical support volunteers will have prepared all the speaker slides on the computer used for the presentations and will notify the Chair if a speaker is unable to present. Chairs remind speakers how much time they have and give them a 2 min warning before their time is up. If a speaker goes over time thank them and invite the next speaker up. If a speaker allows time for questions the Chair should ask the audience if anybody has a short question.
If an audience member starts their own speech interrupt them and ask for the question. Remind the presenter to give short answers to questions. If they start rambling on interrupt them and ask if they would like to answer another question and if not the next speaker is asked to begin.
Audience participation
Please do not speak during presentations and have your phone set on silent. If you must talk to somebody, please leave the room. During question time only ask questions and keep them short to allow others time to also ask questions. Generally, only ask one question at a time.